St. Philip’s Episcopal School
Employment Opportunities

Founded in 1953 and serving children in Preschool through Grade 5, St. Philip’s School is the educational outreach arm of St. Philip’s Episcopal Church. As a faith-based school, St. Philip’s provides a strong academic program grounded in the broad and inclusive values, traditions and tenets of the Episcopal Church. It is in this context that the appreciation of the dignity and worth of every member of the community is nurtured.

St. Philip’s seeks qualified individuals with the knowledge, skills, and ability to enhance the student experience and strengthen our community.

The School maintains a generous salary and benefits package that supports our employees while helping them to deepen their professional expertise and grow as individuals.

Positions are posted on this page as they become available. All applicants must apply by submitting a cover letter, resume and contact information to our Business Office by clicking the envelope below.

Current Offerings

Below are the current employment offerings available at St. Philip’s Episcopal.

Business Office Assistant

Job Description

Business Office Assistant

St. Philip’s Episcopal Church and School is seeking a proactive Business Office Assistant. The Business Office Assistant role would be working directly with the Chief Financial Officer and Chief of Staff. They will assist with the financial and HR operation of the church, school, and related entities, and performing tasks related to accounting, finance, and human resources all in carrying out the vision and mission of St. Philip’s Episcopal Church & School.

Responsibilities include but not limited to:

  • Accounting for business office activities involving accounts payable, collections (pledges/student billing/annual fund), cash, purchasing,
  • Supports payroll/employee benefit administration/new hire and contractors onboarding
  • Correctly record church pledges, enrollment agreements, program revenue, financial aid and payments received by check or ACH; monitors aged accounts receivables
  • Allocates cash receipts and reconciles account balances, accruals and receivables.
  • Records all contributions, including pledges, annual fund and capital campaign(s) activity, as well as reconciles the general ledger with Development.
  • Assists with bank reconciliations, and reconciling in-transit items
  • Prepares monthly accrual entries for accounts receivables, deferred revenue and the corresponding recognition of revenue, posts all approved journal entries
  • Scans documentation to online digital software
  • Supports and makes arrangements for school, School Home Association and fundraising events
  • Back up/Coverage for Front Office Administrative Assistant

Job Qualifications

  • Bachelor’s degree preferred, not required.
  • Accounting background
  • Knowledge and experience of Human Resources
  • Proficient knowledge of software programs, including Microsoft Word and Excel
  • Accounting/database software experience
  • Capability to prioritize special projects and regular work
  • Ability to automate and streamline processes
  • Analytical skills a plus

Interpersonal Skills

  • Strong organizational and communication skills, both verbal and written
  • Team player and the ability to represent the institution well to a variety of constituencies (parents, parishioners, and community)
  • Capacity to work with other staff members, Rector and Head of School, including Vestry and School Board members
  • Ability to work independently and follow directions

Schedule and other Requirements

  • 5 days per week 8:00 a.m. am to 4:30 pm
  • Full background check and fingerprinting is required for employment

Facilities Team Member - Entry Level

Job Description

Facilities Team Member – Entry level

St. Philip’s Episcopal Church and School is seeking a person to help keep its properties clean, safe, and in good working order. Work requires strenuous physical outdoor activity. The tasks are generally performed under the immediate direction of a supervisor; however, many assignments are very routine and repetitive in nature and after learning the tasks they can be performed without difficulty, under general supervision only. Work includes the use of hand tools, the operation of the church and school-owned truck and other similar equipment, on an as-needed basis. Work is overseen while in progress and upon completion. 

Responsibilities include but not limited to:

  • Maintain all St. Philip’s owned properties in a safe and clean condition.
  • Perform repairs as needed to all St. Philip’s owned equipment.
  • Maintain HVAC systems in a good functioning manner by performing monthly maintenance.
  • Assist with setup and breakdown of events on any St. Philip’s owned properties.
  • Prepare properties in the event of storms or other natural disasters

Job Qualifications

  • Applicants should be able to work outdoors.
  • Must be able to lift in excess of 50 lbs.
  • Must be able to climb ladders.
  • Have a full understanding of working in a safe and continuous manner.
  • Bilingual is a plus (English & Spanish).
  • No previous property maintenance experience required.

Interpersonal Skills

  • Strong organizational and communication skills, both verbal and written
  • Team player and the ability to represent the institution well to a variety of constituencies (parishioners, faculty, staff, parents. students, and the community at large)
  • Ability to work with other staff members, Rector and Head of School, including faculty and staff.
  • Ability to work independently and follow directions.

Schedule and other Requirements

  • A total of 5 days per week, 8 hours/per day, including Saturdays and Sundays. The schedule is subject to change at the discretion of the supervisor. 
  • Full background check and fingerprinting are required for employment.
  • Upon hiring, there will be a three-month probation period.

Advancement & Communication Specialist

Job Description

Advancement & Communication Specialist

The Advancement & Communication Specialist is directly responsible for processing all gifts, pledges, and pledge payments, and assisting in the ongoing maintenance of the Advancement Office database (Senior Systems). The Advancement & Communication Specialist also assists with strategic events and special projects, acknowledgement and stewardship of donors and volunteers, regular reconciliation of accounts with the Business Office, and other administrative duties.

The Advancement & Communication Specialist is directly responsible for all print and online collateral, including social media and newsletter content.

The Advancement & Communication Specialist is detail-oriented and able to work enthusiastically with all internal and external constituencies. The selected individual will be the main point of contact for the Parents’ Association, the Annual Fund, Alumni & Alumni Parents, and Grandparents, and will serve as the liaison for the Board of Trustees.

Essential Duties and Responsibilities 

  • Process all donations (gifts, pledges, payments, matching gifts) to the School in Senior Systems and generate and distribute receipts, acknowledgement letters/cards, and pledge reminders; update and maintain the donor database
  • Produce monthly giving reports and reconcile Advancement Office records with the Business Office’s general ledger
  • Assist with the coordination of all campaigns (annual, capital, endowment) involving prospect screening, research, preparation of printed materials, and tracking results of campaigns for analysis
  • At the direction of the Assistant Head of School, provide strategic support to the Leadership Team and Rector
  • Assist with the production of the annual report
  • Assist with strategic cultivation and stewardship events
  • Other duties as assigned by the Head of School or Assistant Head of School

Qualifications 

  • Bachelor’s degree
  • Fluency in Spanish is a plus
  • Proficient in Senior Systems, Microsoft Excel, Word, and PowerPoint
  • Professional experience in education or non-profit fundraising preferred
  • Well organized with the ability to effectively handle multiple tasks with keen attention to detail
  • Maintain flexible attitude to rapidly-changing needs and requests
  • Ability to set priorities and meet multiple deadlines with minimal supervision
  • Strong interpersonal, oral, and written communication skills
  • High enthusiasm, creativity, and sociability
  • Proficiency and comfort in working with numbers/fund accounting
  • Positive attitude and willingness to provide assistance to colleagues when required to meet critical deadlines

Physical Requirements and Work Environment 

  • Able to occasionally lift up to 25 lbs.
  • Regularly use close and distance vision
  • Work at a desk and computer screen for extended periods of time
  • Work in a traditional climate-controlled office environment

Classification: Salary, Non-Exempt

Status: Full-time, 12 month

Reports to: Assistant Head of School

*Authorization to work in the United States, background check and fingerprinting are required for employment.

All applicants must apply by submitting a cover letter, resume and contact information to our Business Office by clicking the envelope below.

*Saint Philip’s Episcopal School’s hiring policies do not discriminate on the basis of race, sex, national or ethnic origin.
Applicants of all races and creeds are welcomed.